Needs From: University of the Pacific Volunteer Center

Volunteers needed for the following shifts:

Shift 1: Event Setup & Guest Arrival Support (4:15–5:15 PM)
Focus: Welcoming guests and preparing event spaces
Volunteers in this shift will help with check-in support, greeting families, distributing programs and name cards, and directing guests to food, seating, and event areas. This team will also assist with ensuring tables, signage, and stations (photobooth, food, etc.) are ready before the program begins.

Shift 2: Guest Experience & Event Support (5:15–6:15 PM)
Focus: Active event support during program start and early programming
Volunteers will help manage guest flow, support food lines and table dismissals, assist with photobooth line organization, and guide families to seating. Additional support includes helping students prepare for the grand entrance and answering guest questions throughout the program, as well as phonetic name card spelling. Will also need one staff member available throughout who speaks Spanish to be a point of contact. 

Shift 3: Ceremony & Presentation Support (5:45–6:45 PM)
Focus: Stole presentation and stage coordination
This team will assist with lining up graduates, collecting name cards, supporting stage flow during the stole presentation, and helping direct students on and off stage. Volunteers will also help maintain organization and timing to ensure a smooth ceremony experience.

Shift 4: Closing, Breakdown & Cleanup (6:30–8:00 PM)
Focus: Event wrap-up and space reset
Volunteers will support post-event mingling by guiding guests to remaining activities, then assist with cleanup efforts, including clearing tables, disposing of food, packing supplies, and returning materials to CII. This team is essential for ensuring a smooth and efficient close to the event.

Have questions? Email Andrew Talamantes at atalamantes@pacific.edu or email us at volunteercenter@pacific.edu